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Administrative assistant & classroom Support

About the position

The Administrative Assistant at NOPA Montessori is a dynamic, dual-role position that combines traditional administrative duties with hands-on support in the classrooms. In this role, you will provide administrative support to the Head of School and Assistant Head of School while also stepping into the classroom to support our teaching staff and engage directly with the children. This is a great opportunity for someone who thrives in a variety of roles and enjoys both behind-the-scenes work and working directly with young children.

Job Responsibilities

• Administrative Support (50% of time):

  • Staff Appreciation & Community Building: Assist with organizing staff appreciation events, including birthdays, celebrations, and gifts. Support seasonal parent coffee chats, field trips, and campus events.

  • Admissions & Enrollment: Support the admissions process, including responding to inquiries, maintaining waitlists, assisting with parent info sessions, and organizing classroom tours. Help onboard new families, manage paperwork, create files, and update enrollment records.

  • Facility Management: Oversee facility maintenance, organization, and cleanliness. Manage school-wide supply orders and inventory, including snacks and cleaning supplies. Ensure the facility is secure and well-maintained after hours. Answer phone inquiries and coordinate tasks for floater staff.

  • Health & Safety: Maintain a sick bay, manage first aid supplies, and oversee student health needs. Ensure allergy lists and medication records are up-to-date and communicate with families as needed.

  • General Support: Assist with setting up and cleaning for various school and community events, including parent education events. Provide support for off-campus field trips and outdoor activities. Perform other tasks as assigned by the Head of School and Assistant Head of School

  Classroom Support (50% of time):

  • Substitute in classrooms across the preschool as needed, providing care and assistance to children

  • When subbing, monitor indoor and particularly outdoor safety: all children are accounted for and routine head counts, attention, proper limit setting and monitoring safety protocols 

  • Help teachers with classroom management, supporting students with their individual needs

  • Maintain classroom organization and cleanliness to ensure an optimal learning space

  Facility Responsibility (4:30-6:00 PM):

  • Oversee the preschool facility during the late afternoon, ensuring a safe, clean, and organized environment after the Head of School and Assistant Head of School have left for the day

  • Ensure all children have been picked up and assist with any late departures.

  • Support afternoon teachers as needed

  • Lock up and secure the building, checking that all windows and doors are properly closed and locked at the end of the day

Qualifications

• Experience working with young children, ideally in an educational setting (preschool, daycare, or Montessori experience a plus).

• Strong organizational skills with attention to detail and ability to multitask.

• Excellent communication skills, both verbal and written.

• Ability to work both independently and as part of a collaborative team.

• Flexibility and a positive attitude, with a willingness to take on a variety of tasks.

• Ability to maintain confidentiality and handle sensitive information.

• High School Diploma or GED

• 12 ECE Credits (Minimum of 6 units completed and enrolled in 6 additional units)

• Love of children and families

• Must have oral and written proficiency in the English language

• Must complete post-offer, pre-employment physical, provide proof of required vaccinations and TB test

• Ability to lift 40 pounds

• Criminal and Background Clearance

• CPR/First Aid Certification (or be willing to acquire)

• Authorized to work in the US (We cannot sponsor visa’s at this time)

Ideal Candidate
We are looking for a person who is excited about the variety this role offers — balancing office tasks with meaningful interaction with children. The ideal candidate will have a warm, friendly demeanor, a passion for early childhood education, and the ability to adapt to different tasks with ease. If you love supporting a team, helping children grow, and having a positive impact on the school environment, we would love to hear from you!

Start Date
Immediate Opening

Substitute teachers

Job Responsibilities

• Support the teaching staff to supervise children inside the classroom and during park outings

• Keep the environment in order: clean, supplied and in good repair

• Collaborate and communicate with classroom staff and administration

• Support children during nap time

• Support children with the toileting process

• Be available substitute work shifts between 8:00am-6:00pm Monday through Friday

Qualifications

• 12 ECE Credits (Minimum of 6 units completed and enrolled in 6 additional units)

• Classroom experience with children between the ages 18 months - 5 years years old (1+ years preferred)

• Experience in a Montessori classroom is a plus!

• A warm and friendly personality with the ability to be sensitive to the feelings and needs of others, including children and adults

• Love of children and families

• Must complete post-offer, pre-employment physical, provide proof of required vaccinations and TB test

• Ability to lift 40 pounds

• Criminal and Background Clearance

• Must be authorized to work in the US (We CANNOT sponsor visas at this time)

Start Date

Immediate Openings